Whether you’re hosting a conference call or taking part, these tips will help you make the most of your virtual meeting.
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Dial in on time or a few minutes early, if you are the
organiser. A lot of conference calls waste the first 5 minutes with
constant beeps and interruptions from latecomers. Try InstantMeeting from Plantronics.
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Think about your background noise. If you can’t take
the call from a quiet place, use a noise-cancelling headset for when you
are speaking and put it on mute when you are not.
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The power of your voice. Stand up for important discussions, this will help to project your voice.
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Don’t ever put your phone on hold. You will probably subject the rest of the call to your hold music or beeping.
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Remember to un-mute your headset when you want to talk!
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Send a pre-call email to all participants outlining the agenda, dial in details and any material they need to read.
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Keep to the agenda and on time as much as possible
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Participants should keep contributions as concise as possible. No one appreciates a rambling monologue!
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If you want everyone to follow the same presentation – try screen sharing.
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Focus on the conference call. It is easy to be distracted with emails/Facebook/online shopping, etc.
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Close the call with a clear summing up of next steps and follow up with an email with action items for participants.
Photo credit:
wildxplorer
Now it's time to make it the most productive and comfortable space you've ever worked in:
source: worksnug.com
